10 Sample of Follow Up Email After Interview | HTML KICK

Follow Up Email After Interview : Interviews for jobs are a crucial section for your career though most people disregard to write emails for a follow-up correctly. Composing a follow-up email after having an interview with an employer correctly displays some positive impressions.

One of the follow-up Emails needs to be sent to your employer immediately after an interview. The second Email for follow-up needs to be sent if you have not heard back from them. You need to check your Email always get in touch.

How to write a follow up email after Interview?

Reasons for writing follow-up emails

Inquiring about interview outcomes minus being arrogant or rude is what professionalism means. With a well-written email follow-up, you will have an advantage to the hiring process above other possible recruits because you will be selling your knowledge & skills to the employer.

Templates Example

Below we have five follow-up emails examples that can be used as a template.

These example templates can be used as a model, though remember that you ask a significant question professionally. The question can be “whether the company is still interested to hire you”.

Writing A Follow up Email After In-Person Interview

The subject lines need to be: Thank you for an opportunity/ Thank you for your consideration and time/ Thank you (potential employer’s name).

Dear (complete names of the potential employer),

Thank you for an interview of (name of position). The chance was very useful to have more knowledge about (Company name) & the expectations which you have to it.

As you’ve offered me information about the position, I can be a valuable asset to your company given my experience as a (list your skillset & how it will directly improve the corporation).

I also offered some thought to the problem you raised regarding (state the exact issue). When working in the same role at a different company, I saw that (clarify how you solved the problem).

You’ll get at attachment section more information of other projects that we’ve discussed as asked. Please feel free to contact me whenever you require more data regarding the projects. I look forward to the next meeting as we converse.

Thank you again for a golden chance.

Yours sincerely,

(You need to sign here)

Remember that everything important is in Email & nothing that isn’t important is added. Be professional, polite & remain on point. You will also be selling value which you will offer to the company when hired.

Writing Email After having a Phone Interview

The subject lines need to be: Thank you for offering a chance/ Thank you for the conversation we had today/ Thank you for an interview.

Dear (employer’s name),

I appreciate the interview/talk we had earlier. I systematically appreciate the chance for learning about (Company’s Name). I enjoyed knowing that your anticipations are fit within my abilities. Please understand that I am ready to adjust to every circumstance in a skilled manner if a situation arises. I was mainly interested in learning (state significant facts about the company relevant to the position).

I look forward to having another meeting with you & discussing the possibility of being (name position you applied for) with (employer’s name). Please get my resume enclosed to the Email & a letter I addressed about my complete work experience.

Yours sincerely,

(sign here)

P.S. Thanks for the chance.

This is a sample of what you can compose after having a phone interview & it gets direct to the point. It’s also significant to apologize for background noise in case it was encountered when having an interview as it was past your control.

Sending an Email Follow Up After there is No Response

Subject Lines needs to be: Thank you for an opportunity/ Thank you for an interview/ Thank you for the conversation we had (time).

Dear (Employer’s name),

Thank you for interviewing me at (the date). I am still concerned about the open position that you had. I am writing to request whether you’re interested in hiring me because it was mentioned that the final decision would be made by (date) for (name position).

If there’s any extra information you need, I am willing to offer it to you.

Thanks for the chance.

Yours sincerely,

(sign here).

These emails need to be written with restraint & tact even though one may feel anger at some time. This serves the purpose of reminding the employer that you are still accessible. You need to be mindful that un-needed events happen in the real world & this can be a cause for the delayed response.

Sending Email for Follow Up After having a Second Interview

Subject Lines needs to be: Thank you for an opportunity/ Thank you for an interview/ Thank you for the conversation we had (time).

Dear (employer’s name),

Thank you for the opportunity of having an interview with me for a second time. I learned more details concerning the position. I am more passionate about becoming part of your team.

(Company’s name) has a bright future ahead of it & crucial to its growth will be among projects which we discussed. I have included other ideas in attachments that may be of great assistance to you & I hope to converse this matter at our following meeting.

Let me know if there’s anything else which you would like to understand. I need to let you know that I’m looking forward to our following meeting.

Yours sincerely,

(Sign here).

The applicant offers more value to the employer in suggestions included in a file in the attachments. At the start & at the end of this follow-up, the email applicant is ready to express appreciation. This has a positive influence on the employer.

Writing Email Follow-Up After refusing The Position.

Subject Line needs to be: Reason for refusing the position of (position name).

Dear (employer’s name),

Thank you for the chance that you offered me. Unluckily after thinking I’d have to reject your offer.

The major reason for the decline is (list the reason) & not because of you or other staff at the panel. At all times, you and the staff were friendly, professional, helpful all through this interview process.

I wish you and the company all the best for your future.

(Sign here)

Unluckily, there are moments when we’ve to reject job offers & the best method to do this is explaining exactly why it’s happening. Always ensure that you compliment the staff that interviewed you because it is a professional thing.

Follow-up Emails Timing & Tone

The way we write follow-up emails is more significant.

As stated earlier, the tone needs to be polite. Moreover, professionalism is needed when writing these types of emails. In North America, in other tech companies, the tone is among the friendly informality. The companies starting with Hey/Hi may be the appropriate option. In other areas of the world, it may not be valued so much & so the best idea is to avoid this.

Being a point is a more prized commodity in any industry though it’s the value that you bring to the company that’s a more significant point in emails. You are selling skills & work ethic to a company. Thus you need to show this to the best advantage, which will benefit one’s prospects.

It’s best to compose a follow-up email in just a single day of the interview. If one leaves it very late, this can be interpreted as a sign that you are not more motivated to join the company. This can hurt your probability of being employed by the organization.

If you are following up after the deadline for hiring has passed decision then it’s advisable to compose an email after one day after the deadline. If you compose an email in a few minutes of deadline passing, then it may come across as being forceful and not being persevering enough.

Eliciting Right Response

When composing an email follow-up, it’s significant to remember the goals that we’ve in our minds.

The entire purpose of composing this kind of Email is to have a response which you need from your possible employer. The important point is that one requires demonstrating that you will add value to the hiring company.

The three steps to be followed are

  • Write a list of qualities that they are looking for. Have answers for these problems before you compose an email follow-up & take note of what was stated during the interview. If you state these issues & have the best answer depending on your experience, then it may settle the case in your favor.
  • Some questions which previous employers requested you? This can be important if a position is almost the same. One may be surprised if you list these questions, which could have many possible answers which can be utilized to your benefit.
  • Always ensure that you understand about the company & the position which you are pursuing. Understand the culture & whether it’s informal or formal. This can offer you a greater advantage when it gets to being employed. We are social animals & there’s no way of escaping this.

Some points to remember include:

  • You require showing how you will add value to a hiring company.
  • The major question is if or not an employer is interested in you anymore.
  • Emails Follow-up needs to be professional & direct to the point.
  • If there is no response written by the deadline time that was assured to you, then it’s appropriate to compose an email follow-up.
  • Have a research of the company to know exactly what’s required of you.
  • Answer every question which was raised at an interview that needs documented evidence proof as needed by the employer.

Tips for Writing an Interview Thank-You Email

  1. Express Why You Want the Job
  2. Bring Up Anything You Wish You Had Said
  3. Revisit Any Issues Brought Up During the Interview

Thank-You Email Signature Example

Your Name
Email Address
Phone Number
Professional website (optional)
LinkedIn URL (optional)
Work-related social media pages (optional)

Thank-You Email Subject Line Examples

  • Thank You—First Name Last Name
  • Thank You—Job Title
  • Thank You—First Name Last Name, Job Title
  • Thank You—Job Title, First Name Last Name
  • Job Title, First Name Last Name—Thank You

Write Follow Up Email After Interview


Composing emails for follow-up should be viewed as an opportunity & not as a load. It needs to be used correctly; this offers one a winning edge when applying for positions that you desire. Showing concern in the future with a company is better if it’s expressed in a polite & professional manner.

Moreover, care needs to be taken as to the correct tone & timing needs to be taken into consideration as well. Through studying templates & conducting one’s research, one needs to have a great advantage over the other candidates who didn’t bother to compose follow-up emails. Getting hired should always ensure that you offer your best job for your sake.


How will one write an email follow-up after an interview?

The best way is to write a sample & check with a person that has experience in doing this. Peer review is normally underestimated though worthwhile.

Another way that’s worthwhile is to know what employer needs from you & to offer this person impression which you are capable of offering. Offer value in a professional way.

With the rise of big American technology companies, a culture of casualness has been presented. Thus, be aware that it’s not every company that shares this method of doing research is the best idea before composing a follow-up email.

For how long should one wait to follow up after an interview?

It’s best that one write back to one’s employer a day after the interview happened. This illustrates that you’re keen to be hired but that you are also not very pushy. Be certain to wait a few hours before you reply.

If you are waiting for the deadline on whether you are going to be employed or not & the deadline reaches with no answer, then this may be best to write an email for follow-up on the next day after the set deadline has passed. Passivity could be understood as disinterest if one leaves it for long.

How does one compose an email follow-up after having an interview without a replay?

This needs some tact the reason you are raising an uncomfortable question from a person you scarcely know. An excellent way is composing a polite & professional email that states that you would be willing to help them with further questions which they may have. Mention fact which you are still interested in that position which they were hiring for & you need to also state that the limit for decision.

This needs to be done in a day of the deadline passing. Moreover, one’s enthusiasm which you are displaying will operate in your side as it shows that you are motivated to be an employee.

How do one query about the applied job after an interview happen?

You need to offer value to one’s potential employer when you are doing this. State question which was asked & offers undeniable proof which you’ve got the capability of offers a viable answer to the problem. Just after the criteria have been met, you need to inquire about one’s future prospects with a company.

Also, one needs to attach other essential materials to Email. Recall being humble, though also being straightforward. This kind of Email often elicits a response that includes an answer to one’s question about the reason you’ve made a positive impression on the interviewing panel. If you need to request a direct question on this early stage of the hiring process, then this may be a bad idea to do so.

What are some of the good signs that you got the job?

Normally, a positive response comes early, whereas a negative response arrives later. One can typically tell whether they got the job through the 1st few lines of Email that you will receive. Normally if you don’t receive a reply within a few days of an interview, then it seems like you didn’t get the job that you were searching for.

You need to be prepared to reply to every question which the employer may have as it might make every difference. This may be interpreted as a positive sign which they are genuinely concerned about hiring you.

How does one politely request a result for an interview?

This may be a more important step if you have applied for more than one job. You need to be honest & state that a different company has the interest to get you at if you’re a strong applicant for the job. Go via the steps earlier mentioned in offering value for one’s potential employer.

These emails need to be written within three days after the interview. Composing an email that asks the question a day after having an interview can be seen as being pushy. Compose in a way that requests the question straight through professionally.
The best inquiry can be composed like this >>> ‘’If you’ve arrived at some decision as to if you’ll be hiring me, may you please inform me at your latest convenience’’.

Is it right to make a follow-up after having an interview?

It’s often regarded as a suitable sign which you follow up after having an interview. The best follow-up email will give you the attention of the potential employer, particularly if you have offered extra value. This makes a positive impression as a person that gets the clue that business is an exchange way that will just benefit you.

Offering the best Email follow-up will highlight areas of apprehension that were stressed during the interview & win an argument for one to be hired. Through writing the correct time, you will also make some positive impression of a person that’s professional though not very aggressive at seeking a place with a company.

Why do employers don’t follow up after the interviews?

 This is because they are not concerned about you if it happens. Or this could be the things that happen at the company, anything else is placed to be placed on hold & your hiring procedure was pushed down at the list of priority.

There’s also the anticipation that it’s up to the prospective worker to follow up & offer extra value to an employer.

How does one follow up after having an interview if he/she hasn’t heard back?

It’s best to compose one day after a deadline passed. If the deadline wasn’t mentioned, then you need to write back after three days from the interview day. There appears to be some convention in the business world which this timeframe is suitable.
You have to state an interview date & the job position. State that you’ve attached a resume & a cover letter that contains your work history. State the deadline & mention that you are still attracted to the position that you applied for.

When the employer does not reply back within a sensible timeframe, then one needs to consider applying for a different position. Other companies which took a long time to compose back changed out not to be very good to operate for anyway.
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